Imara HRIS

One system.
Every employee.
Every branch.

Stop managing your people through spreadsheets, WhatsApp threads and filing cabinets. IHRIS brings payroll, leave, attendance, documents and branch tracking into one clear, auditable dashboard — purpose-built for how MFI teams actually work.

Try the live demo → See how it works
IHRIS · May 2026
Live
247
Active staff
96%
Leave compliance
UGX
Payroll engine
8
Branches tracked
Jane Apio — Loans Officer Active
Leave · David Okello Approved
May payroll run Pending
Contract · Sarah Mugo Expiring soon
The honest picture

What HR looks like without a system.

✕ Without IHRIS
Leave tracked in a shared Excel file that three people have edited differently
Payroll figures confirmed over WhatsApp the night before month-end
Employee contracts stored in a drawer, expiry dates unknown until it's too late
Branch transfers communicated verbally — no record of who is posted where
Auditors asking for records that take days to piece together from multiple sources
✓ With IHRIS
Leave requests submitted, approved and tracked with running balances per staff
Payroll calculated by a rules engine — deductions applied consistently, every month
Documents attached to each employee profile, expiry dates visible on the dashboard
Branch movements logged with timestamps — a clear posting history for every person
Reports generated in minutes — HR data your management team can actually trust
What IHRIS is

A practical system for serious HR operations.

Imara HRIS is a structured, web-based HR management system built for microfinance institutions and organisations with distributed teams. It runs on your own deployment — no shared SaaS, no data leaving your environment.

Purpose-built for MFI HR workflows — not a generic tool adapted later
Per-client deployment — your data stays in your environment
Runs on standard cPanel hosting — no complex infrastructure required
Designed to grow — start with one module, expand as your team is ready
System modules
Employee Records
Profiles, contracts, status, history
Live
Leave & Attendance
Balances, approvals, tracking
Live
Payroll Engine
Calculations, deductions, payslips
Live
Documents
Contracts, IDs, HR files
Live
Branches & Movements
Postings, transfers, location history
Live
Core features

Everything your team needs to stop guessing.

Each module tackles a real HR pain point — and they all work together in one place.

Payroll engine that doesn't need babysitting
Define your salary structures, statutory deductions and allowances once. The engine applies them consistently every month-end — no manual recalculation, no formula errors, no last-minute corrections.
Gross & net salary PAYE / NSSF Payslip generation Audit trail
A complete record for every person
From hire date to current branch posting, each employee profile is a single source of truth — contracts, IDs, role history and status, all in one place.
Profile management Document storage Status tracking
247
Staff records
8
Branches
Leave that runs by the rules
Set your leave policies once. Balances calculate automatically, approvals follow a defined workflow, and nothing slips through because someone was in the field.
Attendance you can account for
Track daily attendance across branches. Know who is in, who is on leave, and who needs a follow-up — without a flurry of morning phone calls.
Branch movements with a paper trail
Log every inter-branch transfer. Keep a complete posting history per employee — so management always knows where people are and where they've been.
Reports your CFO won't question
Clean payroll summaries, leave reports and headcount data — generated from structured records, not assembled from memory the night before the board meeting.
Who it's for

Built around the people who carry HR.

IHRIS puts the right information in front of the right person — without overcomplicating things for anyone.

HR
HR Officer
The one who holds it all together

"I need to know who is on leave, who needs a contract renewal, and whether this month's payroll is ready — without chasing five people."

FN
Finance Officer
The one who needs numbers she can trust

"Payroll should not be a negotiation. Give me figures that are calculated by a system, not approved on WhatsApp the day before disbursement."

BM
Branch Manager
The one managing people in the field

"I need to approve leave requests, see who's posted at my branch, and flag issues — without waiting for head office to open on Monday morning."

EX
Executive / MD
The one who asks the hard questions

"How many people do we have? What did payroll cost last quarter? Which branch has the most absenteeism? I shouldn't have to wait a week for those answers."

Why it matters

What changes when HR has a real system.

1
Single source of truth
One place for every employee record, every payroll run, every leave decision. No more reconciling three versions of the same spreadsheet.
0
Manual calculation errors
When the payroll engine applies the rules, deductions are consistent. Variance between branches disappears. Month-end stops being a crisis.
∞
Audit readiness
Every action is logged. When the auditors come, your records are already structured — not assembled from memory and partial files at the last minute.
How it works

From zero to running in three steps.

Imara Systems handles the deployment. Your team just needs to log in and start.

1
We deploy for you
IHRIS is set up on your hosting environment — configured with your organisation's structure, branches and leave policies before your team ever logs in.
2
Your team gets onboarded
HR staff, finance and branch managers are trained on their respective views. Each role sees only what they need — nothing more, nothing confusing.
3
You start with a pilot
Begin with one department or branch. Validate the workflow. Expand when the team is comfortable. No big-bang rollout, no disruption.
Try it first

Explore IHRIS before you commit to anything.

The demo environment is a live instance of the system, preloaded with sample data. Walk through the modules, run a payroll, approve a leave request — see exactly what your team would be working with.

No sign-up required — just use the credentials
Full system access — every module is open
No sales call to unlock the demo
Resets regularly so the data stays clean
Test drive IHRIS
Use these credentials to log in as an administrator.
Login URL
https://hris.imara.systems
Email
admin@imara.systems
Password
Admin@HRIS01
Open IHRIS →
Questions? Write to us at hello@imara.systems

Ready to run HR like it matters?

Start with a pilot. One branch. One month. See what structured HR actually feels like before you scale it across the organisation.

Try the live demo → Talk to the team instead